Timesheet Manager
What it does
This agent is the person who chases every worker for their hours, checks the numbers make sense, and has the timesheets ready for payroll on time — every single week. Except it never forgets, never loses a docket, and never has to ring someone three times to get an answer.
How it works
1. AI prompts your crew for hours
Sends a WhatsApp message at the end of each day or shift — "Hi Tom, how many hours today? Which site?"
Crew reply with a quick text or voice note — "8 hours, Maple Road"
If someone doesn't reply, AI follows up automatically — no chasing from the office
2. Crew respond in seconds
A text message — "8 hours on site, half hour travel"
A voice note — "Did 9 hours today, stayed late to finish the slab"
No apps. No timesheets to fill in. No logging into anything.
3. AI checks the numbers
Cross-references hours against the day's schedule — was this person actually assigned to that site?
Flags unusual entries — 14-hour days, hours on a site they weren't scheduled for, missing days
Spots patterns — consistently late submissions, rounding up, gaps in the week
Separates standard hours, overtime, travel time, and any allowances
4. Timesheets build themselves
Daily entries compile into weekly timesheets automatically
Broken down by worker, by site, by job — however you need them
Ready to export for payroll — no retyping, no spreadsheet wrangling
Approved timesheets locked and stored for audit
What the office sees
Weekly timesheets ready to go — compiled, checked, and formatted for payroll
Exception report — only the entries that need a human eye get flagged
Labour cost by job — real-time visibility into where your wage bill is going
Full audit trail — every response, every edit, timestamped and stored
What crew experience
A WhatsApp message at the end of the day — takes 15 seconds to reply
No paper dockets to fill in and hand over
No apps to download or portals to log into
Their hours actually get recorded properly for once
Built for construction
Feature | Detail |
|---|---|
Daily collection | Hours collected via WhatsApp at end of each day or shift |
Any format | Text or voice note — whatever's fastest for crew |
Auto follow-up | AI chases non-responders so you don't have to |
Schedule cross-check | Hours validated against planned assignments |
Exception flagging | Unusual entries surfaced for review — not buried in a spreadsheet |
Overtime & travel | Standard hours, overtime, and travel separated automatically |
Payroll-ready export | Weekly timesheets formatted and ready to send |
Cost tracking | Labour hours allocated to the right job for live cost visibility |
The result
No more Friday afternoon phone calls. No more lost paper dockets. No more "I can't remember what I did Tuesday." Just accurate, checked, payroll-ready timesheets — built from crew responses, delivered on time, every week.
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